DIRECT ACCESS — STUDY CERTIFICATION
MINEDUC Certification — BPM.MINEDUC
BPM.MINEDUC Portal Call 1503
Before starting, have ready:
  • Colour scans of your original documents, as PDF, front and back, in their original size (letter, legal, oficio or A4)
  • Student name exactly as it appears on the documents
  • Department where the documents were issued
  • Grade and school exactly as written on each document
  • Email for notifications
MINEDUC fee and time: not listed · Diaspora: Yes (+ MINEX apostille Q75, Q85 with the Q10 stamp) · Phone: 1503 · Checked: 7 November 2026

MINEDUC study certification is MINEDUC’s certification of the educational documents your school issued: certificados de estudio up to diversificado, diplomas up to básicos, cierre de pensum, certificación general de cursos and other educational documents such as conduct letters. It is the step MINEDUC places before the MINEX apostille: its online procedure is called Certificación de documentos educativos para el apostillado. It is different from the simpler school records certificate.

Quick summary: Request it online on BPM.MINEDUC (bpm.mineduc.gob.gt), MINEDUC’s procedure-simplification system, under the DISERSA requests menu. Upload colour scans of the originals as PDF, front and back, in their original size; the request goes to the Dirección Departamental of the department where the documents were issued, and you get an email when the document is generated. MINEDUC’s procedure page lists no fee and no processing time (as of 7 November 2026). For use abroad, add the MINEX apostille (Q75 plus a Q10 fiscal stamp; no published processing time).

Applies to: graduates seeking university admission, professionals applying to formal jobs, diaspora managing student visas, candidates for international scholarships, and applicants to professional associations.

What MINEDUC can certify

MINEDUC’s user guide (ATE-GUI-05) and its BPM.MINEDUC procedure list split the requests this way:

RequestWhat it covers
Expediente Educativo (school file)The file your school gave you: certificados de estudio up to diversificado, diplomas up to básicos, cierre de pensum, certificación general de cursos, other educational documents such as conduct letters. Options for school (escolar) and out-of-school (extraescolar) education
Expediente de Graduación (graduation file)The file issued by MINEDUC’s Archivo Documental, years 1974-1996
Diversificado titleSeparate procedure: Certificación de título de diversificado para el apostillado (titles from 2005 on, titles before 2005, and out-of-school titles)
Sworn translatorMINEDUC certifies the registration of a sworn translator registered with its Departamento de Atención al Ciudadano, not the translated content

Exception: titles that, because of their age, were signed by Regional Directors or Ministers of Education are not done online. They are handled in person at the Departamento de Atención al Ciudadano of MINEDUC’s central offices, where the authority’s signature is authenticated.

What study certification is used for

The certification is the MINEDUC step before a MINEX apostille, so it matters whenever a Guatemalan school document must be used abroad:

  • Applications to colleges/universities in the US, Canada, Spain, Mexico
  • Exchange programs and international scholarships
  • Student visas and migration procedures in another country
  • Employment abroad that asks for proof of schooling

Inside Guatemala, ask the university, employer or professional association which document it wants (the school’s own certificate or MINEDUC’s certification).

Passport — IGM: the IGM passport FAQ does not list a school certificate for ordinary adult or minor applications (checked 2 November 2026).

Step-by-step process (online, BPM.MINEDUC)

These steps follow MINEDUC’s user guide ATE-GUI-05 (Certificación de documentos educativos y de traductor jurado):

Step 1: Register on the BPM.MINEDUC platform and log in with the username and password you created.

Step 2: Open the requests menu and choose DISERSA, then the certification you need (educational documents, diversificado title, or sworn translator).

Step 3: Choose the file type: Expediente Educativo (school or out-of-school) or Expediente de Graduación.

Step 4: Enter the student’s name as it appears on the documents and select the department where the documents were issued. The system assigns the departmental office; in the capital you can open a PDF listing the zones of each Dirección Departamental (Norte, Sur, Oriente, Occidente).

Step 5: Upload the scanned documents. They must be scans of the originals, in colour, as PDF, in their original size, front and back; otherwise the request is rejected. Then enter the grade and school exactly as they appear on each document; otherwise it is rejected too. Documents not on the list go in the extra-documents section.

Step 6: Validate. Confirm that you uploaded all the necessary documents and accept personal responsibility for any falsehood.

Step 7: Wait for the email. You receive a notification at your personal email when the document is generated. If the Dirección Departamental needs more information, it rejects the request and tells you where to go; you then upload what it asked for in the section for supervision or other documents.

For diaspora — using MINEDUC certification from abroad

  1. Register on BPM.MINEDUC and file the certification request online (steps above).
  2. Wait for the email that the document is generated.
  3. Request the MINEX apostille on MINEX’s online portal: Q75 plus a Q10 fiscal stamp, both paid within ten days of approval; MINEX publishes no processing time (terms, section 8.7).
  4. Translation: ask whether the destination requires a certified translation and who may make it. If you use a Guatemalan sworn translator, MINEDUC can certify that translator’s registration (not the translated content).

Cost

ItemCost
MINEDUC certificationNot listed on MINEDUC’s procedure page (7 November 2026)
MINEX apostille (Q75 + Q10 fiscal stamp)Q85 (~$11 USD)

Common mistakes and how to avoid them

  1. Black-and-white or cropped scans. MINEDUC requires colour scans of the originals, as PDF, in their original size, front and back; otherwise the request is rejected.

  2. Data that does not match the documents. Enter the student name, grade and school exactly as they appear on the documents; otherwise the request is rejected.

  3. Choosing the wrong department. Select the department where the documents were issued; in the capital, check the zone list of each Dirección Departamental.

  4. Forgetting the apostille for international use. A MINEX apostille takes effect only abroad (MINEX terms, section 7.6); if the document is for the US, Spain, Mexico or another Contracting Party of the Hague Apostille Convention, request it after the MINEDUC certification.

  5. Missing the MINEX payment window. MINEX expects the Q75 fee and the fiscal stamp within ten days of approving the request; otherwise the request expires (MINEX terms, section 7.4).

MINEX Apostille — next step

If you need the certification for use outside Guatemala:

  1. Obtain the MINEDUC certification (online procedure above).
  2. Request the MINEX apostille on its online portal (MINEX terms, checked 31 October 2026).
  3. Cost: Q75 per document (Decreto 2-2023), plus a Q10 fiscal stamp (Q85).
  4. Time: MINEX publishes no processing time; its terms (section 8.7) leave the delivery period to the ministry.
  5. The apostille is an electronic certificate with no handwritten signature or ink stamp (MINEX terms, section 6.1). The HCCH status table lists 130 Contracting Parties to the Apostille Convention (last update 30 June 2026); Guatemala’s accession entered into force on 18 September 2017.
  • Acuerdo Gubernativo 225-2008 (MINEDUC Internal Organic Regulation), article 9, and Acuerdo Ministerial 1297-2009 (DIGEACE Internal Regulation). Correction (30 September 2026): this line cited a Ministerial Agreement 35-2005 as the act that creates DIGEACE; DIGEACE’s functions manual cites these two as its legal basis.
  • Decreto 2-2023: sets the Q75 fee for MINEX apostille certificates (MINEX terms, section 4.1).
  • Hague Apostille Convention (1961): in force for Guatemala since 18 September 2017 (HCCH status table).

Checked 7 November 2026 against MINEDUC’s BPM.MINEDUC procedure page and user guide ATE-GUI-05.